Ontario · Residential
Read a status certificate in 90 seconds. From WhatsApp.
We handle the document and compliance work for Ontario brokerages — status certificates, agreements of purchase and sale, Standard Lease 2229E, deal-file checklists, and refusal-safe TRESA/FINTRAC answers. Built for brokers of record who own the risk.
Ontario first. Other provinces when the rules are built to the same depth.
For Ontario RECO registrants and brokers of record — independent agents and small brokerages who read the documents themselves, between showings.
WhatsApp-native
Where the work interrupts you — car, kitchen table, after the last showing. One number to text.
Flags, not verdicts
Every finding cites the page. You and the client's lawyer stay accountable.
For the broker of record
Sold to the brokerage for risk — not listing marketing.
The documents don't wait for your calendar
A condo deal gives your buyer a short window to review the status certificate. It arrives as a 200-page scan, usually the same week you have eight showings and two offers to present. The parts that decide the deal — reserve fund balance, planned special assessments, rental and pet restrictions, ongoing litigation — are scattered through it in no particular order.
So it gets skimmed, or forwarded to the lawyer with a hopeful note. We give you a third option: a structured read in about ninety seconds, with page references, so you know what to ask about while there is still time to ask it — and a deal file that keeps FINTRAC and TRESA checklists from falling through.
What we handle
The documents and compliance work that actually show up in a registrant's week.
Condo status certificate
Reserve fund balance and study status, special assessments levied or contemplated, monthly common expenses, rental and pet restrictions, arrears, and litigation disclosed. Each flag cites the page.
Agreement of Purchase and Sale
OREA-standard APS and schedules. Parties, price, deposit and timing, irrevocable, every condition and waiver date, chattels and fixtures, completion date.
Ontario Standard Lease (2229E)
We read Form 2229E and additional terms — or draft a Crown-form lease from WhatsApp. Illegal deposits and void terms are blocked before you send.
Conditions and closing dates
Every date in the deal in one list — irrevocable, deposit, financing, inspection, status certificate review, requisition, and completion.
TRESA and FINTRAC questions
Plain-language answers on representation, disclosure, multiple representation, client ID, beneficial ownership, and receipt of funds — with the rule cited.
Deal files + checklists
Your transaction file in one place — buyer/seller checklists so nothing quiet expires mid-condition period.
Form fill from your templates
Upload your brokerage's OREA PDFs once. We fill from the deal — we never ship blank OREA forms.
Review before send
Client-facing drafts wait for your OK before they go out. Your broker of record can see refusals and compliance posture.
Voice notes between showings
Talk from the car. We transcribe, answer, and draft follow-ups in your tone — you approve before anything goes out.
A day with us on WhatsApp
Morning: Buyer's lawyer dumps a 180-page status certificate. You forward it from the car. We return reserve, special assessment, and rental-restriction flags with page numbers before your first showing.
Afternoon: APS lands. We extract the irrevocable, deposit timing, and condition dates into the deal file. You ask whether first-and-last on a lease draft is legal — we refuse and cite the RTA.
Evening: We draft a 2229E for a Waterloo rental. You approve it and send. Pending alerts from a quiet day queue until your next message.
WhatsApp · Ontario documents
Status certificate on WhatsApp. Flags in under two minutes.
Forward the PDF. Get structured flags with page references — held for your review before anything reaches a client.
Rubo
Ontario documents + compliance · online
Condo offer — status cert just came in. Anything ugly before we waive?
Status_Cert_214_King_W_1804.pdf
18.4 MB · 192 pages
Reading the status certificate. Pulling reserve, assessments, restrictions, litigation… ~90s.
Status certificate flags — verify against the PDF:
- • Special assessment contemplated: $2.3M envelope (p.47)
- • Reserve study 2023 — contribution increase noted for 2027 (p.12)
- • Rental cap: max 30% of units (p.61)
- • No litigation disclosed in Part 5
Draft a short note to the buyer's lawyer with those three flags.
Draft ready — three flags, page cites, subject to your edit. Approve to send.
Status certificate read
Humans still charge $350–499 in Ontario. We return structured flags with page cites.
APS date pack
Irrevocable, deposit, conditions, completion — one list so nothing quietly expires.
Refusal engine
Hard stops on tenant scores, LTB forms, and "is this legal advice?" shaped asks.
Broker visibility
Your broker of record can see what left the building — review, compliance, and files.
Things Ontario agents actually ask us
Plain WhatsApp messages. No commands. No syntax to learn.
- What's the land transfer tax on an $850,000 house in Toronto for a first-time buyer?
- My buyer wants to waive the inspection condition — what do I need in writing under TRESA?
- Status certificate attached. Is there a special assessment coming?
- When's the irrevocable on this offer, and when does the deposit have to land?
- Generate an Ontario Standard Lease for 45 Erb St — $2,200/mo, 12 months.
- Is this reserve fund thin enough that I should push my client to get their lawyer on it?
How it works
- 1
Text us on WhatsApp. One number. Your brokerage systems stay where they are.
- 2
Send a PDF, a voice note, or a question. We read the Ontario document and answer in the same thread — usually inside two minutes.
- 3
Get flags with page references, not verdicts. Client-facing drafts wait for your OK. Hand real legal questions to the client's lawyer.
What you don't have to do
- Nothing to install.
- No login to remember.
- No setup — we do that part.
- Nothing to learn. You type the way you'd text a colleague.
- Nothing to cancel later. Month to month, always.
What Rubo is not
Rubo is not a lawyer and does not give legal advice. Everything it produces — status certificate flags, APS date extractions, lease summaries, tax estimates — is a reading aid based only on the document you sent it. It can miss things, and document quality affects accuracy. Low-confidence findings are marked for human review. Verify every flag against the source document, and against your client's lawyer, before you advise, sign, or waive.
You remain the registrant. Your obligations under TRESA and RECO's Code of Ethics — representation agreements, disclosure, and the duty to recommend your client obtain professional advice — are yours, not Rubo's. Rubo does not complete forms for filing, does not serve notices, and does not replace a real estate lawyer's title, closing, or status certificate review.
Land transfer tax rates, rebate thresholds and statutory timelines change. Rubo shows what it used; confirm current figures with the Ontario Ministry of Finance, the City of Toronto, or your client's lawyer before relying on a number.
See us read your documents
Send a status certificate or an APS from a deal you've already closed. We'll show you what we pull out of it. Ontario only, for now.